Apr 21, 2023
POSITION SUMMARY:
The Receptionist for the Diocese of San Jose is the first contact person for anyone who calls or visits the Diocesan Offices. This is a public relations and public service position, and many times a caller forms their first impression of the Catholic Church, by how this person answers their phone call or greets them on their visit to our offices. Five percent of this position is the actual physical part of the position; the other ninety-five percent is acquired knowledge.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING: (other duties may be assigned)
Receptionist
- To answer and direct all incoming phone calls which come through the main switchboard.
- To give directions to callers to Diocesan offices, to parishes, to schools and other religious entities.
- To take messages, and to be a holding place for things to be picked up or delivered.
- To call for emergency help, such as police or fire, as the situation dictates.
- To “Welcome” and greet visitors and guests to the Diocesan Offices.
- To direct visitors and guests to meetings, appointments, or offices.
- Sort and prepare mail for Diocesan office and notify the Diocesan offices the mail has been sorted.
- Manages the day-to-day organization of the mail room.
- To sign for FED EX, UPS, and U.S. Mail deliveries
- Personal Characteristics- Ability to maintain a high degree of confidentiality concerning the work of the Diocese.
- Takes outbound mail to the post office daily before leaving for the day.
Administrative Assistant
- Provides general day-to day administrative and clerical support to the Chief Operations Officer and support to the Delegate to Religious.
- Provides support for special projects to the COO.
- Handles ordinary correspondence and processes bill.com invoices.
- Supports in providing filing support and file management assistance.
- Handles ordinary correspondence for COO
- Maintains Chancery phone lists and updates regularly.
- Provides support in ordering supplies for Chancery and support offices.
OTHER OR SHARED RESPONSIBILITIES:
- This position can help with large mailings, by labeling envelopes, as well as, folding letters and stuffing envelopes. Assist Chancery Offices with administrative and clerical projects as requested by COO.
THIS POSITION SUPERVISES:
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
- Must have the ability to interact professionally with all pastors, employees and visitors.
- Must have ability to work in a multi-cultural environment.
- Must have effective organization skills, effective written and verbal communications skills and ability to work with minimum supervision.
Education and/or Experience:
Associates Degree or equivalency, preferable plus 3-5 years of experience in reception or administrative assistant roles. Knowledge of the Catholic Church and how it functions. Knowledge of the Diocese of San Jose and its history; Santa Clara County, as well as the locations of the parishes, schools, and other religious entities.
Language Skills:
- Must have ability to communicate effectively and have strong interpersonal skills.
- Bilingual in Spanish/English
Computational Skills:
Reasoning Ability:
Patience and basic common sense required. This position requires: the ability to listen and to problem solve; the ability to calm irate callers or to handle difficult people who come to the Diocesan offices; the ability to be kind, courteous, helpful; and the ability to handle rudeness on the phone or in person.
Technical Skills:
- Proficient in Microsoft Office
Certificates, Licenses, Registrations: None required.
Physical Demands:
This position requires the ability to see, hear, speak and listen. This position requires the employee to sit for long periods of time at a desk. It also requires the frequent use of hands in repetitive motion of picking up the handset of the telephone and putting it down. It requires the ability to do a great deal of talking in conversations, both on the phone and in person. The employee must frequently lift and/or move up to 10 pounds.
Physical Environment:
The noise level in the reception area should be quiet, in order to hear callers on the phone. This space is wheelchair accessible.
Working Conditions:
The employee must be physically present in the office. Able to work cooperatively with other members of the staff and with parish staff and be able to multi-task. The employee is expected to work within normal office hours (8:00 am to 5:00 pm) five days a week. Overtime and/or travel are rarely required.
Other Requirements: This position requires a resource person, with the knowledge of how to use the directory for the Diocese of San Jose, as well as The Kenedy Official Catholic Directory.
Salary Range: $20.00 – $24.00 per hour.
How to Apply: Please submit cover letter and resume to jobs@dsj.org.
Mar 9, 2023
Canyon Heights Academy seeks a vocationally-driven leader for the role of Director of Admissions who is unapologetically Catholic and committed to his or her faith. This leader will need to be results-oriented, goal-oriented, and committed to embracing and promoting the school’s mission and core values.
Position Summary
● The Director of Admissions is responsible for meeting the school’s enrollment targets by recruiting a sufficient number of qualified students to the school.
● The Director of Admissions coordinates a recruiting program aimed at attracting new families and students to the school along with a retention program that engages current families.
● The Director of Admissions establishes and administers an admissions and re-enrollment process that is effective in identifying and enrolling students who will succeed in the school’s program.
● The Director of Admissions must carry out their responsibilities with the awareness that they are above all an apostle of Christ. Their life, witness of faith, and professional dedication should serve as an example of the seriousness by which they view the mission entrusted to them. They should at all times model the characteristics of an effective Christian leader.
● This is posted as a full-time position, however, would accept a part-time candidate with a commitment to a minimum of 32 hours/per week
Qualifications
The Director of Admissions should meet the following qualifications:
1. Bachelor’s degree; advanced degree preferred
2. Minimum of three years experience in public relations, marketing, and/or sales
3. Strong general business, organizational, and relationship building skills
4. Excellent leadership and teamwork skills
5. Excellent communication skills (written communication, public speaking)
6. Proficient in computer applications including Microsoft Office, Google Drive and Workspace, and databases
7. Familiarity, knowledge and appreciation for the Integral FormationSM method of education and its methodology is preferred
8. Practicing Catholic with an excellent moral reputation and apostolic zeal for working for the Church
Specific Responsibilities
The specific responsibilities of the Director of Admissions include, but are not limited to, the following:
1. Respond to admissions inquiries, schedule and conduct tours of the campus to produce applications
2. Establish and implement a marketing program that builds community awareness and attracts interest from potential new families to the school.
3. Establish and develop plans to achieve enrollment targets in line with the school’s long-term plan
4. Provide regular reports to the Executive Director and administrative team on the status and
results of admissions activities and strategic planning
5. Oversee and conduct student recruitment activities: school tours, open houses, information sessions, education fairs which might require availability in the evenings and weekends
6. Administer a customer-oriented admissions process that is effective in predicting the fit between the school and the applicant
7. Support the principal and vice principals with the information needed to make sound admissions decisions
8. Communicate promptly and effectively with families to support them through the enrollment process
9. Establish and manage a committee of parents and students to assist in recruitment activities
10. Manage and market the re-enrollment of current students for the upcoming year
11. Support the implementation of internal marketing programs effective in retaining current families at the school.
12. Establish and maintain complete admissions files for all incoming and current students
How to Apply
Applicants interested in the role are directed to please email Kevin Holman, Executive Director of Canyon Heights Academy, at kholman@chamail.net. With your formal application, please send a cover letter expressing your interest and resume.
Salary Range: $70,000 – $80,000 per year
Oct 7, 2022
St. Justin is seeking a qualified person to be responsible for developing and supporting engaging catechetical programs. The coordinator works collaboratively with staff, catechetical personnel, volunteers to develop, strengthen, and promote effective faith formation. Specifically, the Coordinator provides leadership, support, consultation and resources to those engaged in: Ongoing Faith Formation, Sacramental Preparation and Rites of Christian Initiation.
Knowledge, Skills, and Abilities
- Knowledge of the teachings of the Catholic Church and the Church’s catechetical documents.
- Knowledge of contemporary trends, resources, methodology, and best practices in catechetical ministry.
- Excellent written and verbal communication skills.
- Proficiency in operating various computer programs.
- Ability to effectively present information in one‐on‐one, small, or large group situations.
- Ability to work collaboratively with parish/school personnel, and other diocesan staff.
Preferred Qualifications
- B.A. in Education, Religious Studies, Theology, Pastoral Ministry or equivalent; Master Catechist certification.
- Graduate of the Diocesan Institute for Leadership in Ministry (ILM) Program, or willingness to go through the program, or equivalent.
- Experience: At least 2 years of experience on the diocesan or parish level in developing and implementing catechesis, family ministry, and the Rite of Christian Initiation of Adults and Children.
- Competency in providing leadership to assist the parish community in building a solid foundation for adult and family Christian living, ministry and outreach.
Personal Characteristics
- Must be a practicing Roman Catholic with a strong faith commitment.
- Commitment to ongoing personal and professional growth.
- Respect and sensitivity to all cultural and ecumenical groups.
How to Apply
Salary determined according to Diocesan Guidelines. Persons interested are asked to send cover letter, resume and completed Diocese of San Jose Employment Application Form to Fr. Christopher Bransfield at: cbransfield@dsj.org
Apr 5, 2022
Most Holy Trinity School is hiring for a full time Elementary School Kindergarten Teacher for the 2022-2023 school year.
Introduction
Most Holy Trinity School (MHT) is looking for a dedicated early elementary educator to help lead the continued re-creation of our school. At MHT, we lead with love, which means that community is at the heart of what we do. We are also part of the Ignatian Elementary Schools Network, which means we are committed to:
Serving the poor, praying the Examen and developing Ignatian Spirituality, continuing the Jesuit tradition of becoming intellectually competent, and developing & sustaining inclusive communities, all within the challenges of the modern world.
Since the founding of the school in 1965, Most Holy Trinity School has faithfully served Eastside San José by providing a loving, Catholic education grounded in the Ignatian tradition. We are part of Most Holy Trinity Parish on Cunningham Avenue and primarily serve East San José students. We seek to achieve educational equity through commitment to inclusive, innovative teaching and learning.
Mission Statement
Most Holy Trinity School, a diverse Catholic Community, provides students with an excellent education and a joyful prayer life. We empower students to become lifelong learners who strive to reach their full potential as responsible citizens.
Vision for Students
MHT School students are future ready (high school, college, and career), are proficient in 21st Century skills (critical thinking, media literacy, communication, etc.), and possess a growth mindset. They are honest, responsible, empathetic, and compassionate.
Vision for Teachers
MHT teachers will consistently work as a team to model and help all students reach the characteristics of the school’s Vision Statements: honest, responsible, empathetic, and compassionate. This includes:
- Personally modeling and simultaneously empowering students to live out our Ignatian values of faith, service, academic excellence, and commitment to social justice.
- Instilling in students the growth mindset of the harder you work, the more your intelligence grows.
- Promoting and assessing student ownership of learning by developing students’ self-discipline, study skills, persistence, and delayed gratification.
- Fostering a classroom culture of honesty, responsibility, empathy, and compassion.
- Developing meaningful opportunities in class for student leadership and growth of self confidence.
- Incorporating reading and writing skills daily.
- Creating opportunities for students to utilize complex reasoning strategies and problem-solving skills.
- Consistently joyous and positive, adapting to the student and institutional needs with openness.
- Modeling and teaching healthy lifestyles.
- Teaching key content knowledge for given subject.
Specific Job Responsibilities
Instructional Practice & Student Development
- Plan for instruction of assigned courses in content area by developing annual, unit, and lesson plans aligned with Common Core State Standards curriculum and the individual needs of their students.
- Set high expectations for student development and ensure all students develop grade-level proficiency to prepare for success in college.
- Design a comprehensive program to support academic, social, emotional, spiritual, physical, moral, and character development of every student. Promote student development of the whole person — mind, body, and spirit.
- Identify and remediate subject matter in which students require additional support. Identify and provide extension activities for students who are ready to progress.
- Develop interim benchmarks and assessments linked to course standards and work with other faculty and administrators to analyze results and refocus instruction based on student needs.
- Differentiate instruction to allow students with differing learning styles to access course content.
- Utilize classroom technology to engage students’ learning.
Leadership and Collaboration
All teachers are expected to participate in the following:
- Understand and appreciate the developmental and educational benefits of the school’s relationship with the Parish, the Jesuit Pastor, and the Jesuit Associate Pastors.
- Provide feedback and support to student assistance committees and counseling team to identify and support students who are struggling behaviorally or emotionally.
- Participate in grade-span PLC meetings to coordinate curriculum and pedagogy for particular development levels and better understand student needs.
- Communicate regularly with parents/families to share academic progress and develop a supportive home-school relationship.
Qualifications
- Teaching experience, preference with low-income, ethnically and linguistically diverse student population
- Bachelor’s degree, preference to a relevant Master’s degree, Teaching Credential, and/or professional experience
- A valid CA teaching credential is required; however, if a candidate does not presently have a valid CA teaching credential they will be required to obtain one within a time period prescribed by the Diocese of San Jose;
Salary and Compensation
- Salary based on DSJ Teacher Salary Scale commensurate with experience.
- This position is eligible for the highly competitive DSJ benefits package.
To Apply
Send resumé and cover letter to douglas.hosking@dsj.org.
NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY POLICY
Most Holy Trinity School and all Catholic Schools in the Diocese of San Jose are mindful of their mission to be witnesses to the love of Christ for all, and admit students of any race, color, and nationality and/or ethnic origin of the rights, programs, and activities generally accorded or made available to students at the schools.
The Catholic Schools in the Diocese of San Jose do not unlawfully discriminate of the basis of race, color, and national or ethnic origin, age, sex or disability in the admission of students, the administration of educational policies, scholarship, and loan programs, and athletic and other school-administered programs. Likewise, Most Holy Trinity School and all the Catholic schools in the Diocese of San Jose do not discriminate against any applicant for employment on the basis of sex, age, disability, race color and national and/or ethnic origin. (California Catholic Conference, March 1994, revised January 1997)
