Human Resources Administrative Assistant, Chancery Office

Human Resources (HR) Administrative Assistants provides administrative support to the HR team in its various functions including recruitment, benefits, time and attendance, employee database, and others as may be assigned.


  • Handles general HR administrative functions, as follows:
  • Performs customer service functions by answering employee requests and questions.
  • Prepares recruitment and other HR-related documents based on instructions from the other HR Team members.
  • Creates reports for senior management.
  • Reviews, forwards, or handles mails received by the Human Resources
  • Maintains physical and digital HR and employee files.
  • Manages payment of invoices and processing check requests for HR.
  • Monitors and orders office supplies as
  • Prepares HR correspondence, photocopy, scan, file, and complete other performs other clerical functions.
  • Acts as a reliable and supportive team member
  • May be asked to assist in the following HR functions as may be required and based on specific instructions:
    • Recruitment:
      • Reviews and drafts job descriptions and job ads.
      • Places job ads in various approved job sites.
      • Coordinate and schedule interviews
      • Drafts job offers and employment agreements based on given parameters.
      • Helps organize and manage new employee orientation, on-boarding, and training programs.
    • Benefits, Workers Compensation, Leaves
      • Prepares necessary documents based on set parameters.
      • Distributes communication materials as needed.
      • Follows up or coordinates with other employees, as required.
  • Other assignments
    • Assists in other HR initiatives like performance appraisals, benefits enrollment, etc, as needed.
    • Completed special projects that may be assigned from time to time.


  • Good verbal and written communication skills.
  • Effective interpersonal and customer service skills.
  • Has attention to detail.
  • Working understanding of human resource principles, practices and procedures is preferred
  • Good time management skills and ability to meet deadlines.
  • Ability to multi-task
  • Ability to exercise discretion and
  • Good analytical and problem-solving abilities



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, ability, or physical demands required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Education and/or Experience:      

  • Preferably with bachelor’s degree
  • 1-2 years of work experience
  • Experience in doing Human Resources work will be an advantage.

Language Skills:

  • Good written and oral communication skills with an ability to effectively communicate with all stakeholders.
  • English, required.
  • Being bilingual is an advantage.

Technical Skills:

  • Ability to effectively use computer software including Microsoft Outlook, Word, Excel and HR software.

Physical Demands:

  • While performing the duties of this job, the employee is regularly required to sit for extended periods of time, use hands in repetitive motion tasks, handle objects and talk or hear.
  • The employee is occasionally required to stand, walk, stoop, and reach with hands and arms.
  • The employee must frequently lift and/or move up to 10 pounds and be able to retrieve and replace files in filing cabinets.

Other Requirements:

  • Ability to work in a multi-cultural work environment.
  • Able to work evenings and weekends which may be required occasionally.
  • Able to work cooperatively and collaboratively with other members of the staff as well as with staff members outside the department.
  • Able to multi-task and provide good customer service.
  • Must have an understanding and acceptance for the mission of the Catholic Church.
  • Must support the teachings and values of the Catholic Church and its mission.

SALARY RANGE: $25-28 per hour based on experience and education. 

How to Apply: Interested candidates should submit a cover letter, resume, and duly accomplished application form (see link below) to

For application: Employment_Application_Form.docx (




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Director of Human Resources – (Full-Time) – Chancery Office, San Jose


The Director of Human Resources assists diocesan management and employees with Human Resource (HR) matters by directing and implementing best practices and systems for effective human resource programs and services that contribute to the mission of the Diocese of San José.  This position reports directly to the Chief Operations Officer (COO).

The Director of Human Resources provides inspirational leadership in managing all human resources activities, enabling the organization to operate at its highest level through the recruitment, development, and retention of high-performing, mission-aligned employees. This strategic, yet tactically sound leader will help define and shape the organizational culture, nurture employee engagement, and implement people-centered best practices that increase the organization’s capacity to fulfill its important mission.

The Director of Human Resources ensures the team follows proper administration of statutes and government regulations in keeping the Diocese of San José in compliance, working closely with the COO and General Counsel.  This position serves as the operational leader and as a human resource consultant for all levels of management for the diocese and at parishes, schools, and other agencies of the diocese.  This includes meeting with diocesan executive management, pastors, principals, and other administrators to interpret policies and benefits and to resolve employment issues such as discipline, terminations, and other problem situations regarding employees; and mediates grievances and resolves conflicts while always striving for just treatment for those who work for the church.

The Director of Human Resources is operational and hands on, providing support to the HR team on a day to day basis. The position will be directly responsible for supervising all HR staff, implementing department priorities, compensation practices, employee relations, performance management, benefits, comprehensive training, onboarding of employees, complaints and investigation, managing vendors and contractors.

Strategy and Leadership:

  • Responsible for working in partnership with the COO and management teams in developing strategy and executing the human resource philosophy of the Diocese of San José.
  • The position is directly responsible for succession planning, talent management, change management, organizational and performance management, employee training and development, process and system improvement, implementing policies and written procedures, employee relations, HRIS systems, employee leaves of absence, benefits and retirement planning, compensation, and employment law compliance for a diverse workforce with multi-location operations.
  • Provides visionary leadership and management of the organization’s services function to include the planning, development, evaluation, implementation, and maintenance of HR.
  • Develops HR annual plans and priorities, with the COO, that support Diocesan mission, operations, and goals and creates consistency and effectiveness in implementation. This includes ensuring that the HR department’s programs and services align with the chancery and departmental mission and goals.
  • Anticipates key trends, opportunities, and vulnerabilities, and positions functional support to ensure that the Diocese’s infrastructure and systems are stable and support the demands of current programs and future growth.

Finances and Operations:

  • Provides direct supervision of the HR Team, helping manage day to day functions.
  • Ensures HR policies and practices are compliant with applicable Church teaching, canon law, and local, state, and federal laws and regulations.
  • Responsible for all functions of personnel management and performance, employment compliance, compensation, wages and classifications, benefits administration, talent acquisition, employee training and development, and HR data management systems and legal and labor relations, ensuring appropriate and consistent application of these functions by each Diocesan location.
  • Works in partnership with the COO and General Counsel, in advising and providing consultation to Diocesan (parish, chancery, and school) leaders and staff on sensitive personnel issues, HR policies, and employment laws and regulations. Conducts oversight of all investigations and facilitates discussions between employees and supervisors related to formal grievances.
  • Implements the review of lay salary plans (at least annually) in collaboration with the COO, Cabinet, and CFO, ensuring periodic review of the chancery’s total compensation philosophy and its implementation and ensures equity.
  • Works collaboratively with the Office of Protection of Children and Vulnerable Adults (OPCVA), reporting of and education about the tragedy of child sexual abuse. Assures that background checks are conducted for employees and volunteers. Oversees compliance and periodic review of safe environment policies.
  • Assures effective stewardship of the Human Resources Department by providing leadership in developing the annual budget and monitoring expenses throughout the year for HR.
  • Works with COO and CFO oversee vendor management: evaluation of services, new vendor searches and requests for proposal, pricing, and contract negotiation. Seeking to evaluate these contracts at least one year prior to expiration.  Works closely with the COO and CFO.
  • Provides leadership in planning Chancery employee recognition and annual events, such as the Christmas gathering and summer picnic.

Collaboration and Communication:

  • Works in partnership with the Vicar for Clergy to respond to any Pastor needs, working in partnership to resolve any conflicts.
  • Works in partnership with Department of Catholic Schools to respond to any Principal needs, working in partnership to resolve any conflicts
  • Works in close collaboration with the Director of OPCVA to ensure all related Safe Environment policies and procedures are being implemented across all locations
  • Collaborates with the Communications Office on employee communications, including content, materials, and delivery methods.
  • Works closely with General Counsel on employment law compliance and consulting on formal grievances, HR Legal issues, outside counsel, and policy change.
  • Works closely and in partnership with the COO and General Counsel to handle any EEOC, DOL, or other government complaints.
  • Provides support to the Lay Retirement Advisory Board in partnership with the CFO and Vicar General, helping prepare presentations as needed and works closely to ensure full implementation of the retirement benefits for employees.
  • Serves on other Pension or Benefit boards, committees, councils, and boards at the direction of the COO. Provides reporting as requested.


The Office of Human Resources staff and volunteers.

Education and Experience:

  • At least ten years’ management and supervision experience with a BA in Human Resources or related field from an accredited institution. HR certification (SPHR or SHRM-SCP) is preferred.
  • A track record in designing and implementing effective change management, leveraging Human Resources transactional needs with technology, and building proactive policies, systems, processes, and programs appropriate to the needs of the organization
  • Knowledge and demonstrated experience in analyzing employment law, including statutes and government regulations; Commitment to understanding and willingness to support the organization’s faith-based mission.
  • Commitment to applying Church teaching to all facets of HR administration. Commitment to understanding and willingness to support the organization’s faith-based mission and the “minister” aspect of this role.
  • Demonstrated experience advising other organization leaders in HR services policy and practice, workforce planning, organizational development, and employment law.
  • Demonstrated experience with implementation of strategic planning, budget oversight, and policy management.

Language Skills:

  • Bilingual preferred: Spanish or Vietnamese
  • Must have excellent interpersonal, customer service skills
  • Be responsive and ensure services appropriate to a multicultural environment
  • Spoken communications: able to clearly present information and conduct training;
  • Written communication: able to clearly and effectively present ideas and document and accurately read and interpret written information

Technical Skills:

  • Technology skills including but not limited to knowledge of computers, ability to use a variety of software programs; skill in Internet and email use; knowledge and ability in the use of primary business machines. Ability to lead the maintenance content of the intranet site for HR. Provide support in volunteer management.

Other Requirements:

  • Practicing Catholic preferred.
  • Deep understanding of the teachings, values, structure, and mission of the Catholic Church
  • Work during evenings and weekends may be required.
  • Possess integrity and conviction, ensuring the confidentiality of all personnel matters
  • Identify and affirm gifts and talents in others
  • Be sensitive to cultural and racial diversity
  • Have excellent relational skills, and be able to work collaboratively

Certificates, Licenses, Registrations:

  • SHRM Certification Desired

How to Apply:

Please submit cover letter and resume to

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Human Resources Director – Presentation High School

Human Resources Director
Full-time beginning: ASAP
Reports to: Finance Director

The Human Resources Director is responsible for the day-to-day operations of the School’s Human Resources Department. This position ensures compliance with all local, state, federal laws, and company policies/procedures. The ideal candidate will have demonstrated the ability to thrive in a hands-on environment as a department-of-one, but will also possess strategic vision to help guide the organization toward increased efficiencies and best practices.

The Human Resources Director oversees the following areas of responsibility:

Employment Practices
Draft and/or provide guidance and make recommendations on position descriptions in preparation for posting.
Lead the development of annual employee contracts and notice letters.
Keep abreast of current compensation best practices to evaluate and recommend improvements.
Formulate basic recommendations regarding development of institutional salary increase budgets, salary structure, FLSA exemptions, job revisions and the like.
Provide consultative services to hiring managers and department heads to develop specific recruiting strategies. Educate and support hiring supervisors in resume review, interviewing and testing techniques, candidate selection, and reference checking. Facilitate posting jobs to relevant job boards.
Ensure successful onboarding of new hires including management of new hire paperwork, benefits enrollment, and new employee orientation. Consultation provided to managers regarding performance management and training strategies.
Responsible for all voluntary and involuntary employee separations, including exit interviews, trend analysis, and payroll/employment law compliance. Manage and respond to unemployment insurance requests and work with EDD on unemployment insurance reporting.

Benefit Administration
Ensures that employees are properly enrolled in benefits and coordinate with the Business Office to reconcile monthly carrier bills. Respond to employee questions regarding benefits issues and inquiries.
Educate and guide employees and managers regarding leaves, worker’s compensation, and accommodation requests as appropriate to encourage informed decisions with regard to benefits, ensure compliance, and to understand roles and responsibilities.
Manage annual open enrollment process.
Employee Relations

Responsible for maintaining and updating employee handbook and, working in conjunction with school administrators, establishing and communicating related policies and procedures.
Provide consultation and coaching to employees and managers to facilitate resolution of conflicts, listen to concerns, ask relevant questions, and to provide policy interpretation.
Identify potentially discriminatory or harassment allegations or behaviors and collaborate with Employment Counsel and administration as needed.
Draft and/or review of performance improvement plans, disciplinary letters, and related documents.
Employee Development & Performance Management

Leadership role in the management of all records related to internal and external training, professional development, management training and evaluations/reviews, including the facilitation and management of the New Employee Orientation process.
Manage the annual employee performance evaluation process. Facilitate meetings with management and employees to develop understanding of the performance feedback process. Oversee collection, analysis, processing, and reporting of performance planning documents. Direct employees and supervisors to appropriate resources

Human Resources Records and Information Systems
Maintenance of the employee records and database to ensure accurate data for internal and external reporting, including processing of new hires, benefit and personnel actions, and separations. Runs reports for distribution and conducts data analysis as requested by administration.

Legal Compliance & Recordkeeping

Conduct all form I-9 verifications and ensure that expiring forms are reverified within the required period.
Maintain employment and personnel records for the appropriate period of time as dictated by record retention laws and maintain a record retention schedule.
Ensure confidentiality and secure storage of employment and personnel records.

Other duties and projects as assigned.

To perform this job successfully, an ideal candidate must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Bachelor’s degree in Human Resources, Business Administration or related field required
Advanced degree or Professional Certification in Human Resources (e.g. SHRM-CP/PHR) preferred

10 or more years of progressively responsible experience working in Human Resources management
Prior experience working in a school environment is a plus.

Knowledge, Skills, and Abilities
Strong knowledge of standard HR concepts, practices, procedures, and policy with the ability to use them in varied situations.
Must be familiar with California employment law, wage/hour requirements, compliance requirements affecting employee benefit programs, including ERISA, COBRA, Social Security, Medicare, FMLA, ADA, Section 125 Plans, Workers’ Compensation, the Department of Labor laws, California Employment Development Department and Cal OSHA.
Experience with microsoft office and payroll and HR/benefit software systems is required. Hands-on experience with Paylocity and Ease software systems is preferred.
Excellent verbal and written communication skills
Experience designing and facilitating training workshops and excellent public speaking skills
Strong counseling, coaching, conflict resolution skills and experience
Ability to build strong working relationships and exercise respectful, professional, and courteous demeanor both internally and externally
Demonstrated ability to multitask, take initiative, creatively solve problems, and meet project deadlines that have both long and short lead times.
Flexibility working in an environment subject to changes in priorities
Ability to handle confidential information with sensitivity and discretion
Other Considerations
Compensation: Competitive among comparable schools
Location: San Jose, California
Travel: Light
Education: Bachelor’s degree and Professional Certification in HR required
Start Date: Immediately

To Apply
Interested applicants are asked to visit the “Employment Opportunities” page on the Presentation website and download the appropriate PDF application. Complete the application and email your application, a letter of interest, a resume, and a contact list of references to Qualified applicants will be contacted regarding next steps.

Presentation High School is a Catholic, college preparatory school for young women. We offer a competitive salary, comprehensive benefits, and a close-knit professional community. We seek talented and innovative professionals who have a commitment to excellence.

Interested candidates are asked to submit a letter of interest, current resume and references. Files should be sent via email to with the subject line “HR Director.”