Parish Resources & Guidelines
for Public Masses & Ministry
Resuming public ministry in parishes, schools and other Catholic ministerial locations must be done in a manner that provides spiritual and temporal care to the people of the Diocese of San Jose and meets all the County and State Public Health requirements. There must be proper safeguards to prevent infection. Consequently, there will be limitations imposed on practices and procedures that have been normative in the past.
We will continue to update this page with new materials and translations. Please check again soon.
KNOW THE PLAN
These three documents below will provide all the details to begin preparing your site, staff and ministers. Please make sure that everyone is familiar with the different plans. These documents are for INTERNAL USE ONLY. There are other materials on this page that are intended for external audiences.
Resumption of Public Masses last updated October 20, 2020
Resumption of Faith Formation & Youth Ministries last updated October 13, 2020
Re-opening of Parish Offices last updated October 13, 2020
Mass Location Requirement Matrix last updated October 16, 2020
SUBMIT THE COUNTY’S PROTOCOL FORM
Under the County’s Revised Risk Reduction Order issued October 5, every location must complete a NEW Social Distancing Protocol using the County’s revised webform. The completed Protocol must be distributed as required in the October 5 Order to all workers at the location and posted at all entrances.
During this time, supplies might not be as readily available as in normal times. Adequate stock of needed supplies is crucial to protect our community. Below is a list of Supplies suggested by the Office of Facilities & Risk Management. For questions contact Ian Abell at email@example.com.
POST REQUIRED SIGNS
POSTINGS : There are certain signs that we are required to post before opening our churches. Please make sure that everything in this category is posted in a visible place.
- Post the confirmation and printout of the Protocol, updated “COVID-19 PREPARED” sign, and Summary Sheet: Once you complete and certify the County’s Social Distancing Protocol webform, you will receive a confirmation email with a link to a PDF of your completed Protocol. The PDF will also include an updated “COVID-19 PREPARED” sign specific to your business, as well as the Social Distancing Protocol Visitor Information Sheet. Both must be posted at or near the entrances of your church and office.
- Inform visitors and workers of social distancing, face covering, and health and hygiene requirements. Samples in (English, Spanish, Vietnamese)
- Notice of Filming (English, Spanish, and Vietnamese)
- Reduced Maximum Capacity Sign (PDF), Review detailed instructions at COVID-19 Capacity Limitations.
FLOOR MARKINGS : Social Distancing floor markers help keep members of our community physically distant and safe. There are many vendors that carry decal markers. Here are some samples and vendors:
PROVIDE REQUIRED INFORMATION & TRAINING
PROTOCOL : Under the County’s Revised Risk Reduction Order issued October 5, every location must complete a NEW Social Distancing Protocol using the County’s revised webform. The completed Protocol must be distributed as required in the October 5 Order to all workers at the location.
TRAINING : As part of this reopening process, all employees and volunteers are required to complete a mandatory COVID-19 training session. Employees and volunteers must do the following prior to returning:
- Watch the COVID-19 Employee and Volunteer Training Presentation Video ENGLISH | SPANISH | VIETNAMESE
- Complete the Certificate of Completion form EMPLOYEE | VOLUNTEER
- The Training Video Transcrip is available for those who would like to have the information from the training in print. ENGLISH | SPANISH | VIETNAMESE
RESOURCE FORMS :
EDUCATE YOUR COMMUNITY
It is crucial for you as a parish leader to take an active role in educating parishioners on what to expect and what each member needs to do in order to keep the community safe. These procedures are new for all of us and we rely greatly on the cooperation of each member of the community to keep everyone safe. Below are some educational materials for your use:
- POSTERS/FLYERS : with Infographics – We offer 3 different versions that describe new procedures and expectations. We tested printing these different sizes at Costco Photo Center and they were inexpensive and of very good quality. Click on the language to access all materials in different sizes: 8x12 | 12x18 | 16x20 | 8.5x11 PDF. ENGLISH | SPANISH | VIETNAMESE
- SOCIAL MEDIA GRAPHICS : We offer 2 versions, each sized for Facebook (FB) and Instagram (IG) – ENGLISH | SPANISH | VIETNAMESE
- VIDEO : “What to Expect as you Return to Mass” Video – English | Spanish | Vietnamese
- Video Script (for those who would like to produce their own video)
- Sample Letter for Parishioners
For questions, contact the Office of Communications firstname.lastname@example.org.
Every parish community is different and the way each will choose to manage attendance will vary greatly. Here are some options to explore if your parish is interested in using a Mass Attendance Management System. We strongly recommend you first consider options through your online giving provider so that you have an integrated system.
- EventZilla – Free service. This is also the Diocesan preferred vendor. https://eventzilla.net
- EventBrite – Free service. This is also a good option, but has some limitations. https://eventbrite.com
- Perfectly Distanced – This is a PAID system, $100 per month. If you do not have someone to help administer mass attendance, this would be a good option. https://perfectlydistanced.com
Download EventZilla and EventBrite comparative information.
For further questions, please contact the Technology Office at email@example.com.