OPCVA eBulletin Archive

May 27, 2020

ATTN: PASTORS, PRINCIPALS, WORKDAY HR PARTNERS & VOLUNTEER COORDINATORS
RE: 2020 USCCB ANNUAL SAFE ENVIRONMENT AUDIT – NOW IN AVAILABLE IN SPANISH! (EMPLOYEE & VOLUNTEER COMPLIANCE)

!!!REMINDER!!! In accordance with the Articles set forth in the Dallas Charter, and in the spirit of accountability, the Diocese of San José’s Office for the Protection of Children & Vulnerable Adults (OPCVA) is reviewing the Workday database in preparation for the annual USCCB Audit.

Business as usual? Maybe not so much for some… The OPCVA understands that some diocesan institutions may not have the personnel to support the annually required action items at this time. We want to assure you that the OPCVA is here to support you as we all face new and unique challenges this audit cycle. We are keenly aware that the present circumstances presented by the Coronavirus pandemic may have affected your parish or school’s ability to accurately maintain the Workday database due to the loss of personnel. As we move forward with the Workday Safe Environment Audit (USCCB Audit), to the best of our united ability, we would like to hear from you to understand the various challenges that may have interfered with your customarily faithful commitment to this effort due to the Coronavirus pandemic.

Please read the Audit Memo and Audit Feedback Form for additional guidance. Your feedback is important and we encourage you to use the feedback form so that we can better support you: AUDIT MEMO (ENGLISH or SPANISH) & AUDIT FEEDBACK FORM (ENGLISH or SPANISH)


May 20, 2020

ATTN: PASTORS, PRINCIPALS & DIRECTORS OF FAITH FORMATION 
RE: VIRTUS ANNUAL AUDIT REPORTING FORM REQUEST – NOW AVAILABLE IN SPANISH! (YOUTH TRAINING)

!!!REMINDER!!!  The Office for the Protection of Children and Vulnerable Adults (OPCVA) is here to support you as we face the unique challenges of creating safe environments in the new reality of distance-learning, live-streamed Masses, and Zoom faith-formation classes and ministries. We would like to take a moment to share a friendly reminder that the time has arrived when the OPCVA must collect the VIRTUS Annual Audit Reporting Form from our schools and parishes, which are traditionally due annually by April 30th. However, we are keenly aware that the present circumstances of the Coronavirus pandemic may have affected your school or parish’s ability to present the VIRTUS curriculum. As we move forward with the collection of audit forms, to the best of our united ability, we would also like to hear from you to understand the various challenges that may have interfered with your customarily faithful commitment to this effort due to the Coronavirus pandemic. Read more… ENGLISH or SPANISH

USCCB Annual Audit Reporting Form – School Form Modified for COVID-19: ENGLISH ONLY
USCCB Annual Audit Reporting Form – Parish Form Modified for COVID-19: ENGLISH or SPANISH


May 13, 2020

ATTN: PASTORS, PRINCIPALS, WORKDAY HR PARTNERS & VOLUNTEER COORDINATORS
RE: 2020 USCCB ANNUAL SAFE ENVIRONMENT AUDIT (EMPLOYEE & VOLUNTEER COMPLIANCE)

In accordance with the Articles set forth in the Dallas Charter, and in the spirit of accountability, the Diocese of San José’s Office for the Protection of Children & Vulnerable Adults (OPCVA) is reviewing the Workday database in preparation for the annual USCCB Audit.

Business as usual? Maybe not so much for some… The OPCVA understands that some diocesan institutions may not have the personnel to support the annually required action items at this time. We want to assure you that the OPCVA is here to support you as we all face new and unique challenges this audit cycle. We are keenly aware that the present circumstances presented by the Coronavirus pandemic may have affected your parish or school’s ability to accurately maintain the Workday database due to the loss of personnel. As we move forward with the Workday Safe Environment Audit (USCCB Audit), to the best of our united ability, we would like to hear from you to understand the various challenges that may have interfered with your customarily faithful commitment to this effort due to the Coronavirus pandemic.

Please read the Audit Memo and Audit Feedback Form for additional guidance. Your feedback is important and we encourage you to use the feedback form so that we can better support you: AUDIT MEMO (ENGLISH or SPANISH) & AUDIT FEEDBACK FORM (ENGLISH or SPANISH)


May 6, 2020

ATTN: PASTORS, PRINCIPALS & DIRECTORS OF FAITH FORMATION
RE: VIRTUS ANNUAL AUDIT REPORTING FORM REQUEST (YOUTH TRAINING)

The Office for the Protection of Children and Vulnerable Adults (OPCVA) is here to support you as we face the unique challenges of creating safe environments in the new reality of distance-learning, live-streamed Masses, and Zoom faith-formation classes and ministries. We would like to take a moment to share a friendly reminder that the time has arrived when the OPCVA must collect the VIRTUS Annual Audit Reporting Form from our schools and parishes, which are traditionally due annually by April 30th. However, we are keenly aware that the present circumstances of the Coronavirus pandemic may have affected your school or parish’s ability to present the VIRTUS curriculum. As we move forward with the collection of audit forms, to the best of our united ability, we would also like to hear from you to understand the various challenges that may have interfered with your customarily faithful commitment to this effort due to the Coronavirus pandemic. Read more… ENGLISH or SPANISH

USCCB Annual Audit Reporting Form – School Form Modified for COVID-19: ENGLISH ONLY
USCCB Annual Audit Reporting Form – Parish Form Modified for COVID-19: ENGLISH or SPANISH


April 29, 2020

It appears that social-distancing and adapted lifestyles will continue to be our reality for the foreseeable future. While we cannot control many of the situations presented by the worldwide pandemic, it is possible to adapt our mindset, as well as set the tone for our children. This week, we are highlighting VIRTUS Online, which is readily available to all Diocesan employees and volunteers.  It has an extensive library and bulletin archive covering a range of interpersonal, online, and family safety topics.  To begin exploring the site, we recommend taking a look at their article “At Home With Kids,” which promotes a peaceful and healthy environment by providing families with ideas on how to find “a new normal.” ENGLISH | SPANISH

Parece que el distanciamiento social continuará siendo nuestra realidad por más tiempo. Aunque no podemos controlar la pandemia mundial, es posible adaptar nuestra mentalidad, así como establecer un entorno sano para nuestros hijos. Esta semana, destacamos la plataforma VIRTUS Online, que está disponible para todos los empleados y voluntarios diocesanos. Tiene una extensa biblioteca y archivo de boletines que cubren una variedad de temas de seguridad familiar. Para comenzar a explorar el sitio, recomendamos leer el artículo “At Home With Kids,” que promueve un ambiente pacífico y saludable al proporcionar a las familias ideas sobre cómo encontrar “una nueva normalidad.” ENGLISH | SPANISH


April 23, 2020

Checking in with our children about how they are feeling and connecting with them about their interpersonal safety has become increasingly important during the pandemic, as we try to balance serious topics with fun and healthy activities. The “What If?” Game is a great way to pose possible situations to children that they may face in life and would need to solve. By playing the “What If?” Game, we can empower our children to develop positive decision-making skills and give them the confidence they need to problem-solve on their own. This activity helps build resilience, which is crucial for overcoming obstacles. The “What if” Game provides unlimited opportunity to strengthen bonds with our children, and can ultimately help protect them from abuse. ENGLISH | SPANISH

Hablar con nuestros hijos de cómo se sienten y dialogar acerca de la seguridad interpersonal se ha vuelto cada vez más importante durante la pandemia, a medida que intentamos abordar temas serios con actividades divertidas y saludables.  El juego “¿Qué pasa si?” es una manera divertida y práctica para hablar sobre diferentes situaciones que los niños pueden enfrentar en la vida y tendrían que resolver. Al jugar “¿Qué pasa si?” capacitamos a nuestros hijos a desarrollar habilidades positivas para tomar buenas decisiones y, además, les damos la confianza que necesitan para resolver problemas por sí mismos. Esta actividad ayuda a desarrollar la capacidad de recuperación, que es crucial para superar los obstáculos.  El juego “¿Qué pasa si?” brinda la oportunidad de fortalecer nuestra relación con nuestros hijos y puede ayudar a protegerlos del abuso. ENGLISH | SPANISH


April 15, 2020

In this week’s bulletin, we are highlighting a few local resources that can aid with a diversity of hardships, and thus lead to safer and healthier families.  Although you may not currently be in need of assistance, we recommend that you familiarize yourself with what is available.  It is best to be prepared in case you or someone you know experiences an abrupt change in their life circumstance. Also, please share the links with family and friends. They may be suffering in silence and could possibly benefit from local services.  Just as our Easter message shows us that we are all connected by the “Tree of Life” – Jesus victorious in the Cross – we join in solidarity to aid one another and nurture safe and healthy families.

Resources include: family resource centers, developmental and behavioral health services, suicide and crisis counseling, intimate partner and family violence intervention, free access to internet and Wi-Fi, emergency childcare, financial assistance, housing and temporary shelters, food assistance, family activities, immigration and legal services and support, emergency oral health/dental services, pharmacy services (may be eligible for free medication), and assistance with utilities.  Services are available by county or zip code.  If you need help accessing resources, please call 2-1-1. ENGLISH | SPANISH


April 8, 2020

Safe Environment Requirements During the Coronavirus (COVID-19) Outbreak: Background Checks & Training Provisions During the Shelter-At-Home & Social Distancing Mandates. ENGLISH |SPANISH

Family Safety Resources: The outbreak of Coronavirus (COVID-19) may be stressful for families. Fear and anxiety about a disease can be overwhelming and cause strong emotions in adults and children. Everyone reacts differently to stressful situations. The emotional impact of an emergency on a person can depend on the person’s characteristics and experiences, the social and economic circumstances of the person and their community, and the availability of local resources. Please visit our Family Safety Resources page to explore services and information critical to children’s safety and family support. Information available in different languages.

​​​​​​Voices of Youth: As the world is fighting against the  Coronavirus (COVID-19) outbreak, more than 130 countries have now closed schools nationwide, impacting nearly 80% of students globally. This is unprecedented; the world has never seen this many children out of school at the same time. In a situation like this, it is normal to feel sad, worried, confused, scared or angry. Learn how students in the affected countries keep learning and stay positive in times of uncertainty. For information in ENGLISH or SPANISH visit this page.


April 1, 2020

April – Child Abuse Prevention Month:We are happy to announce that we now have information in three languages. Click here for ENGLISHSPANISH and  VIETNAMESE.

Teddy Bear Hunts: This week, we invite families to participate in a lighthearted activity to help combat heightened levels of stress and isolation. Teddy bears are taking over windowsills across the globe. From London to Australia to our very own front windows in the Diocese of San José. Learn more about this activity by clicking here for ENGLISH or here for  SPANISH.


March 26, 2020

Remain Vigilant: The COVID-19 pandemic affects each of us directly and the world around us daily. Research and experts alike warn that times like these of heightened stress and isolation can trigger abuse disclosures or lead to victims/survivors requiring more care and support. Furthermore, children are at a greater risk for abuse and neglect amid the COVID-19 pandemic due to the dangers of isolation, inadequate or non-existent childcare, and increased parental stress triggered by growing economic instability and housing insecurity. Now is the time for each of us to remain vigilant in order to protect our youth and the other vulnerable populations (Read the full document or visit our website for more information).

Attention Pastors, Principals, and Directors of Religious Education: April is National Child Abuse Prevention Month. We provide resources to share with your communities. Please help us raise awareness and protect the vulnerable.