Mar 26, 2024
Successful candidates will have the ability to work collaboratively and cross-functionally with other departments within a team environment with staff, church officials, and volunteers, with the ultimate goal of providing excellent friendly service to all visitors, guests, and parishioners of St. Francis of Assisi.
General Front Desk Reception Tasks
- Personally answer all incoming phone calls
- Greet visitors and vendors and walk them through the check-in process
- Respond to general inquiries via email and telephone promptly
- Check the general voicemail messages and make sure they get to the appropriate staff person
- Manage requests for Mass Intentions, including recording and processing Mass intention donations
- Be knowledgeable of current church services, programs, activities, and outreach opportunities and communicate offerings to all making inquiries
- Sign for deliveries, sort and distribute mail and deliveries to the appropriate staff person
- Capable of speaking to persons in financial need and providing accurate information on assistance that may be available from the parish
- Ability to limit and defer solicitors
- Oversees the timely opening and closing of the office each day
- Maintain a tidy reception area and church office
General Administrative Tasks
- Coordinates information for baptisms, funerals, and weddings and works closely with clergy for each request
- In collaboration with clergy, oversees and records all sacramental entries to the parish records and prepares certificates. Preparing Baptismal and Marriage Certificates
- Ability to operate office equipment
- Be willing to support the overall needs of the staff team as required by the Pastor and Business Manager
- Keep staff informed of all hospitalizations, and deaths, of active volunteers/parishioners
- Prepare deposits for money collected at the reception desk and record all payments and deposits in the appropriate categories
- Prepare income/expense sheets for special parish-sponsored events
- Provide administrative support to other staff members as needed
- Works closely with the calendar/facilities administrator for the parish facilities requests and coordinates the use of keys as needed
- Maintain filing systems both hard and electronic copies for the Pastoral team
- Attend staff meetings/gatherings and any other events as required for Staff
- Additional tasks as assigned
- Maintain and order office supplies as needed
Minimum Professional Qualifications
- Familiar and respectful of Catholic teachings and practices, including knowledge of sacraments, liturgical seasons
- Bilingual – English/Spanish is preferred
- Understanding of staff and church leadership structure
- Friendly with excellent people skills
- Ability to communicate effectively in oral and written form
- Must have effective telephone techniques
- Professional temperament and appearance
- Must be able to maintain strict confidentiality at all times
- Ability to work and relate to a variety of personalities and cultures with diplomacy, friendliness, and poise
- Able to prioritize and handle multiple tasks
- Committed to the mission and values of St. Francis of Assisi and the Catholic Church
- Proficiency in MS Office (MS Publisher, MS Word, MS Excel, MS Outlook, and MS PowerPoint) Experience using database software. ParishSoft experience is a plus
- Strong organizational skills with the ability to multi‐task and prioritize work
- Previous experience in equal or similar position
Pay Range: $21-$25.50 per hour based on experience and education.
How to Apply: Cover letter and resume may be submitted by E:mail: Victor.Espinoza@dsj.org if you are interested.
Mar 7, 2024
St. Nicholas Catholic School’s spectacular 17-acre campus offers a vibrant and engaging Catholic Community providing top-level educational programs that inspire and nourish the mind, body, heart, and soul of every student and parent. Every team member is valued for their contribution to our mission. Collaboration and community building are essential core values.
Under the direct supervision of the principal, a long-term Substitute Teacher is responsible for providing academic instruction an appropriately safe, caring and enriching environment for children in TK/K through 8th grade while the primary teacher is off site. The Substitute Teacher ensures the program is supportive of the school’s philosophy, organization, and curriculum, executing the lessons as prepared by the primary teacher’s Lesson Plans assisting with the needs of students, and supports learning by creating an atmosphere where students are active and engaged.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING (and other duties as assigned):
- Facilitating the teacher’s lesson plans to create a cohesive and consistent learning experience for students.
- Providing in-class and at-home assignments based on the teacher’s lesson plan.
- Developing lesson plans and assignments consistent with the primary teacher’s past lesson plans.
- Overseeing normal classroom rhythms.
- Supervising in all areas of the school including in class, at lunch, during recess, and in corridors.
- Lecturing lessons with textbooks, presentations, and other learning material.
- Collaborating with lead teachers, assistant teachers, and school administrators.
- Collecting homework and organizing the assignments for teacher’s return.
- Promoting good behavior and high-quality engagement.
- Managing the classroom to encourage student participation, minimize distractions, and maintain a positive learning atmosphere.
- Adapting teaching methods to meet the individual needs of students.
- Meeting each class on-time.
- Giving details to the teacher about what happened in class.
- Respecting all school policies and regulations at all times.
- Attending Parent-Teacher Conferences.
- Submitting official grades after the grading period.
- Making sure that your classroom and work area are clean and tidy.
- Preparing a report for the teacher for when s/he returns.
REQUIRED SKILLS/ABILITIES:
- Excellent organizational, planning, and human relations skills.
- Self-motivated, results-oriented, detailed-oriented, and reliable.
- Able to establish and maintain positive, effective working relationships with principal, pastor, parents, staff, diocesan departments, and the general public.
- Able to manage moderate levels of stress
- Ability to work independently and with a sense of immediacy.
- Outstanding interpersonal skills with a strong customer service focus (internal and external).
- Ethical and discreet team player.
THIS POSITION SUPERVISES: N/A
THIS POSITION SUPERVISES (OTHERS): Children
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, ability, or physical demands required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of
the position.
Education and/or Experience:
- BA/BS
- Previous experience implementing educational programming and working with students as a teacher or instructional aide.
Language Skills:
- Excellent written and oral communication skills with an ability to effectively communicate with all stakeholders of the school.
- English, required.
- Bilingual (English/Spanish or English/Vietnamese) preferred.
Technical Skills:
- First Aid and CPR certified
- Proficient at word processing, presentation, and electronic mail applications.
- Experience with school information systems (SIS).
- Proficient with Word, Excel, PowerPoint, and Google applications.
Physical Demands:
- Sitting, standing, walking, reaching, lifting, repetitive motion, bending, stooping, crouching, climbing, stretching, twisting
- Can operate standard office equipment such as copiers, fax machines, personal computer, telephone, and alarm system.
- Can lift 10 lbs. in compliance with safety standards.
- Level of vision, hearing, speaking required.
Other Requirements:
- May be required to work before and/or after school schedule.
- Must have an understanding and acceptance for the mission of the Catholic Church.
- Must support the teachings and values of the Catholic Church and its mission and act as a Minister of the Faith.
Salary Range: $300 per day based on education & experience.
How to Apply: Interested candidates should submit a cover letter and resume to school Principal, Jan Popolizio at jpopolizio@stnicholaslah.com
Feb 5, 2024
Thinking about a career change? Consider teaching in Catholic schools! Catholic elementary and high schools are hiring new teachers and teacher aides – and activelyr ecruiting parishioners, parents of Catholic school students, and/or second-career folks to fill those positions. Click here for the flyer.
Feb 1, 2024
The Diocese of San Jose and St. Martin of Tours Parish warmly invites you to an evening of faith, worship, and connection. A night where we come together to celebrate our faith through Mass with the participation of Fr. Jon Pedigo and foster friendships during our fellowship gathering.
Saturday March 2, 2024
Gather for mass inside the parish at 5:00pm
Fellowship following mass in Parish gym.
Register here
While registration for the event isn’t required, letting us know you’re interested helps us create a more welcoming and well-prepared environment for all. Plus, if you have specific dietary needs, we’d love to accommodate them.
Your journey, your voice, and your presence help us light the path for a faith that’s living, active, and together.
For questions or comments contact: Ana Collins at youngadults@stmartin.org
Feb 1, 2024
The Administrative Assistant will report to the Evangelization-Logistics Coordinator. The Administrative Assistant oversees venues for events, transportation, catering, policy compliance issues and all communications with local contacts for any event in the department. The Administrative Assistant, as a member of department for Evangelization staff, works together with Evangelization team and Chancery staff, to collaborate on projects and the planning process. The Administrative Coordinator requires someone with high energy, flexibility, can work independently, bilingual and bicultural, independently solve problems, project management skills and proactive attitude.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:(other duties may be assigned)
Ability to work collaboratively and cross-functionally with other departments within a team environment with staff, church officials and volunteers.
Provides support to the Evangelization team to coordinate operational activities and streamline office processes and procedures.
Responds to communication requests, using judgment and initiative to determine the approach or action to take.
Maintain a file system both hard and electronic copies for the Evangelization team.
Support new project development in coordination with the Evangelization team.
Complete projects and special assignments in a timely manner by establishing objectives, determining priorities, managing time, exercising problem solving and adjusting plans accordingly.
Assist in updating Evangelization team calendar, conference room and zoom reservations.
Organizes and updates participants’ registration, attendance, assignments and information for courses, workshop and other events
Coordinate and manage the Evangelization team meetings and events to ensure a smooth execution within allotted budget and timeline, including but not limited to:
- Reserve locations and Zoom set-up; communicate information to attendees; coordinate hospitality; prepare resources; assist with set up of tables, chairs, and technology needed.
- Provide technical assistance as technical usher during Zoom meetings/events.
Obtain, enter data, organize and reconcile pertinent data as needed for reporting and other uses.
Comfortable creating, maintaining and reconciling moderate to complex spreadsheets.
Assist in office bookkeeping tasks, including:
- Prepare deposit for money collected in the department and record all deposits in the appropriate categories.
- Prepare invoices for balances due using mail merge and manually.
- Prepare income/expense sheets for events.
- Reconcile against finance reports.
- Process payments’ request for various projects as assigned.
- Additional tasks as assigned.
REQUIRED SKILLS/ABILITIES:
Communicates, collaborates and cooperate with all staff on the Evangelization team.
Works collaboratively and cross-functionally with all departments and offices in the Chancery offices, parish level, other Arch/Dioceses and organizations.
Order and maintain supplies/inventory for the Department of Evangelization for in office or meeting use only.
Organize department supply room and two-storage room in lunchroom for Department for Evangelization.
Back-up for front desk reception.
Provides support to fundraiser events.
Prepares hospitality in-house meeting set-up conference room set-up.
Collaborate on preparing event materials, certificates, nametags, packets, and other materials as requested for events, trainings and other.
Create and update Office 365 online Forms and work quickly with Excel.
Prepare department meeting agenda, meeting minutes and reports as requested.
Background in Catholic faith, extremely helpful. 2-3 years of experience in your Catholic Parish Life as staff or volunteer preferred.
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
To perform this job successfully, the Administrative Coordinator must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
EDUCATION AND/OR EXPERIENCE:
Bachelor’s degree with a minimum of 3-5 years administrative experience or equivalent combination of education and experience. In addition, experience in working in ministries and an understanding of the Roman Catholic Church structure and ministry.
LANGUAGE SKILLS:
Ability to speak, read, and write English and Spanish fluently. Excellent interpersonal and communication skills in English and Spanish. Ability to translate documents from English to Spanish.
COMPUTATIONAL SKILL:
Basic math skills.
REASONING ABILITY:
Ability to problem solve, deal with a variety of situations and troubleshoot technical difficulties with equipment. Ability to interpret a variety of instructions in written, oral diagram, or schedule form. Ability to multi-task and effectively coordinate various events at the same time through self-initiative and self-motivation.
TECHNICAL SKILLS:
Proficient in Microsoft Office 365, Familiarity with Adobe Acrobat, SharePoint, Zoom, MS Teams, Smart Sheets. Ability to maintain files, manage versions, merge documents and share documents.
CERTIFICATES, LICENSES, REGISTRATIONS:
Valid Driver’s license preferred, as this position may require some travel to diocesan sites.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to sit for extended periods of time and use hands in repetitive motion. Must be able to frequently lift and/or move up to 40 pounds. Also, have vehicle to transport equipment for in-house and outside activities or events for the Department for Evangelization.
WORKING CONDITIONS:
The employee must be physically present in the Department for Evangelization, able to work cooperatively with other members of the staff and with clients and be able to multi-task. The employee is expected to work normal office hours.
(8:30 A.M. – 5:00 P.M.) Monday – Friday. Occasional evening and weekend meetings, but overtime and/or travel are rarely required.
OTHER REQUIREMENTS:
Practicing Catholic preferred.
Knowledge of the Catholic Church structure, culture, and its mission.
Able to work cooperatively and collaboratively with other members of the staff as well as with staff members outside the department.
Able to multi-task and provide good customer service.
Travel and overtime (if applicable) may be required occasionally.
Must be able to maintain confidentiality.
To Apply: Interested candidates send your resumes and cover letter to Mary Jewel, mary.jewell@dsj.org
This is a nonexempt full time position.
Salary Range: Based on experience and educations, salary range is $23.41- $24.00 per hour.