• Office Administration and Finance
  • San Jose

Holy Spirit School, in San Jose, CA is currently looking to hire a full-time Office Manager/Registrar.

Holy Spirit School is a Pre-K – 8th (two classes of each grade) school located in the Almaden Valley in San Jose, California.  As a Catholic school focused on academic excellence, we are also recognized for sending forth into the greater community, Christ-centered, compassionate, and confident leaders and problem solvers who exercise moral courage and serve to others in their daily lives. Our dedicated and knowledgeable faculty guides students to fully engage in their education. Using a rich array of teaching methods, teachers meet students where they are, and challenge them to flourish in academic performance and development of life skills.

POSITION SUMMARY:  Under the general supervision of the Principal, the School Office Manager/Registrar is responsible for managing the day-to-day operations of the school office, promoting positive public relations for the school, managing the enrollment operations. S/He provides integral administrative support to the overall functioning of a school. His/her duties are integrated into every aspect of the daily operations of the school, supporting students, parents, teachers, and the admin team.

Essential Duties & Responsibilities:

  • Manage School Office operations
  • Work with the Development Director to coordinate various school activities
  • Promote positive public relations for the school by acting as a front-liner for the school
  • Support application, enrollment, and registration processes

Other Duties & Responsibilities:

  • Act as a role model of professionalism in a Catholic environment.
  • Support the philosophy, policies, and goals of the school, as well as the decisions made by the Principal and Administrators.
  • Ensure the health, safety, and welfare of all students.
  • Adhere to all policies and procedures as outlined in the parent/student handbook and employee handbook.
  • Work as part of a team
  • Attend faculty, administrative, and all other meetings as needed.

Required Skills & Abilities

  • Strong managerial and administrative skills
  • Able to establish and maintain positive, effective working relationships with students, parents, staff, diocesan departments, and the general public.
  • Able to interact with school-aged children in a warm, confident manner.
  • Self-motivated and reliable.
  • Ability to work independently and with a sense of immediacy.
  • Outstanding interpersonal skills with a strong customer service focus (internal and external).

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, ability, or physical demands required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Education and/or Experience:

AA degree, BA/BS preferred.

Strong background in office administration.

Please e-mail (1) cover letter and (2) resume to: sally.douthit@dsj.org

Please note: only applications submitted in electronic format to the above email address will be considered.  Candidates who are invited to interview will be contacted to arrange an interview.

To apply for this job email your details to sally.douthit@dsj.org