osition Summary:
The Cathedral Basilica of St. Joseph is currently seeking a full-time administrative assistant who will
be responsible for duties and responsibilities in the main office area as well as working with requests
for baptisms, weddings, and quinceañeras. As a bilingual parish, Spanish is required in order to work
with all parishioners and the inquiries that are made. This person will ensure that all inquiries made
(in-person, phone calls, emails) are handled in a manner that is professional and efficient and within
the policies and guidelines of the Parish and Diocese of San Jose.

The position is a full-time 40 hours/week, non-exempt position, which will work closely with the
Priests, Staff members and Volunteers of the Cathedral. This person of faith is responsible for being
a liaison with those that come to the Cathedral office and making them feel welcomed while assisting
them with their inquiries or other needs.

Specific duties/responsibilities include:
• Handling incoming inquiries efficiently, professionally and with a positive attitude to all who
come to the Cathedral office.
• Receptionist duties of answering calls, taking messages, giving information, or directing to
appropriate staff member or area.
• Receive, sort, and distribute incoming mail, and other deliveries to the office.
• Process new and updated registration information of current and new parishioners, sending
welcome letter and maintaining all information in the ParishSoft database.
• Maintain sacramental information in sacramental registers and fulfill requests for sacramental
• Maintain master facilities calendar online to ensure all ministries and events are booked for
use of facilities by parish and outside users.
• Handle scheduling of mass intentions and submitting quarterly data.
• Collect, receipt, and record fees, payments, and donations in accordance with diocesan
guidelines on handling cash/checks and donations. Create appropriate reports as needed.
• Record donations/contributions and fees appropriately in ParishSoft.
• Responsible for the management, coordination, and scheduling of baptisms, weddings,
quinceañeras, and funerals with the concerned parties and staff members.
o Handle inquiries and questions from parents for baptisms, engaged couples, and
families for quinceañeras.
o Maintain Schedules, Policies, Registrations, and other information for these events.
o Prepare and assist with Info Night sessions as well as baptismal prep classes, Day of
Recollection for Engaged Couples, etc.
o Ensure process is completed from beginning to end with needed forms, documents,
certificates, notifications, and entries for each event/Sacrament.
o Provide support and coordination with volunteers, day-of-event coordinators, priests.
• Assist with bulletin as needed and with Cathedral office mailings.
• Attend and contribute to monthly Pastoral Staff Meetings.
• Other assignments as requested by the Pastor and Office Manager.
The responsibilities listed above are representative responsibilities intended to describe the
general nature and level of work performed by this position. It is not intended to be an exhaustive
list of responsibilities required of the position.
• A practicing Catholic and possess a strong commitment to minister to all in this work.
• Bilingual in English and Spanish is required.
• Minimum 3-5 years of experience in a related position with related responsibilities.
• Be the voice and face of the Cathedral to those calling or visiting the parish office.
• Great customer service skills.
• Personable, well-organized, and able to work in a team setting and meets deadlines; must be
attentive to detail with good verbal and written communication skills.
• Dependable, responsible, self-motivated, creative, and accountable.
• Computer proficiency including Outlook, Microsoft Word, Excel, PowerPoint, and Publisher.
• Must successfully pass required background and fingerprinting check as well as Safe
environment training.

How to Apply:
Complete DSJ Application through DSJ website https://www.dsj.org/careers/ Please send your DSJ
Application, Resume and Cover Letter to Fr. Ernesto Orci – Pastor/Rector at Ernesto.Orci@dsj.org

To apply for this job email your details to Ernesto.Orci@dsj.org