The Part Time Administrative Assistant assists multiple staff members and volunteers in a fun and challenging position with an opportunity to have a direct impact on the mission of Catholic Community at Stanford.


(other duties may be assigned)

1) General clerical activities which include but are not limited to: scanning, copying, emailing, scheduling, calendar management, supplies purchasing and meeting notes

2) Written and verbal communication among a variety of community members and staff

3) Maintenance of the volunteer safe environment compliance records

4) Maintenance of sacramental records

5) Assistance with registration for children’s education program


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, ability or physical demands required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Education and/or Experience: Associate or bachelor degree is desired

Computer Skills:         Microsoft Office, Google Suite, and Workday (must have knowledge of Workday or be willing to learn), prior experience with CRM databases

Other Requirements:

  • 10 hours per week during the academic year, fewer in the summer months, with periods of time that will require 20-30 hours a week possible
  • Able to work evenings and weekends if required
  • Some hours will on campus while others will be at employee’s own location
  • Ability to be confidential and handle sensitive information
  • Ability to work independently and remotely
  • Highly conscientious and pays close attention to detail
  • Ability and flexibility to establish and handle multiple and changing work priorities, meet deadlines, and anticipate future responsibilities
  • Strong verbal and written communications skills
  • The ability to cultivate and maintain positive working relationships with a wide range of individuals among the staff and within the community
  • The employee must be enthusiastic and self-motivated
  • Strong organizational and customer service skills. Attention to detail and the ability to handle confidential information required
  • Ability to occasionally lift up to 25 lbs


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