School Administration

Persons wishing to be considered for these positions should follow the application instructions in the job posting. The hours of the Human Resources Office are: 8:30 AM – 12:00 AM and 1:00 – 5:00 PM, Monday through Friday. Please email the Human Resources Representative at jobs@dsj.org or call at (408) 983-0149 for more questions or appointment schedule.

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Archbishop Mitty High School is currently accepting resumes for an Executive Assistant for Advancement.  Applicants should have a minimum of five years of experience in an administrative assistant role, strong organizational and communication skills, and an ability to work independently as well as with a team.  Experience with Excel and Raiser’s Edge is also a plus.  A full job description can be found here. 

Specific responsibilities of this position include:

  • Accurate recording of all non-event revenue
  • Timely acknowledgement of all gifts via a letter
  • Compiling deposit transaction reports for Business Office use
  • Processing pledge billing reminders
  • Generating gift transaction, donor, and end of year reports as needed
  • Reconciling expenditure and revenue accounts with the Business Office
  • Generating end of year gift tax letters
  • Generating end of fiscal year reports for annual audit
  • Updating and maintaining department databases:
  • FileMaker Pro
  • Raiser’s Edge
  • Assisting with all aspects of Institutional Advancement events and programs as needed

General office management duties include:

  • Serving as department receptionist (greeting clients, answering IA office phones, etc.)
  • Maintaining inventory of office supplies (including letterhead and envelopes)
  • Maintaining office files
  • Coordinating Advancement Office volunteer Support Staff
  • Coordinating Work Study Students (throughout the summer)
  • Assisting with department bulk mailings

Required Attendance

In addition to the abovementioned responsibilities, the Assistant is required to attend the following Advancement events:

  • President’s Welcome Dinner
  • President’s Circle Dinner
  • Auction
  • Alumni Golf Tournament
  • Black and Gold Gala
  • Brother Fien Volunteer Dinner

How to Apply:

Please submit your resume to Mason Kimont, Executive Director for Advancement, at mkimont@mitty.com no later than Friday, March 1, 2019.

St. Lucy School is a Pre K- 8th grade parish school located in Campbell, California. “We are an innovative Catholic school within a thriving parish community.  Our students are engaged learners who benefit from a supportive community of dedicated teachers, parents, grandparents, and alumni who partner in support of their growth.” In partnership with the parents, St. Lucy School provides a quality education that fosters a welcoming community, faith and service and academic excellence.

St. Lucy Parish School has an opening for school secretary. The position is full-time and is benefits eligible. We are looking for a driven, energetic, and pleasant candidate who seeks to uphold the mission of the school and be part of a rewarding ministry in Catholic education.

POSITION SUMMARY:

This position assists the Principal with tasks necessary for the efficient operation of St. Lucy School. The candidate performs administrative tasks as needed, supports Faculty and staff and acts as the first point of contact for parents, students and prospective families.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:

  • Parent Care
  • Student Care
  • Teacher/Staff Care
  • School Registrar
  • Daily Office Duties
  • Administrative Team Support
  • Disaster Preparedness

(Other duties may be assigned by the Principal)

  •       Welcome visitors and arrange for their comfort.
  •       Screen unexpected visitors in accordance with the Diocesan compliance policies.
  •       Place and receive school telephone calls; respond appropriately to requests for information.
  •       Acts as the school registrar.
  •       Provides support and hospitality for school meetings
  •       Orders and maintains supplies/inventory.
  •       Performs minimal bookkeeping tasks with the Principal.
  •       Aids parents in completing financial reimbursement forms

Education and/or Experience: High school diploma and minimum of 3-5 years of experience and/or training in school administrative duties.

Language Skills: Ability to read and write correspondence, reports, and procedure manuals.  Ability to effectively present information, respond to questions, and demonstrate conflict management skills when interacting with parents, teachers, principals and visitors. Able to converse in Spanish is preferred.

Computational Skills: Bookkeeping skills.  Ability to use spreadsheets.

Technical Skills: Proficient in Microsoft Office, Google Drive, and able to use/learn Powerschool and Schoolspeak.

Working Conditions:  The employee must be physically present in the office. This is a 10 month full time position M-F 7:30-4:00 with benefits.

Able to work cooperatively with members of the staff as well as multi-task.

Other Requirements: Employee must have knowledge of Church and Catholic school structure, and culture.

How to Apply:  Please send a resume and cover letter to sue.grover@stlucyschool.org